Presentation Preparation


Presentation Preparation

Spoken Presentation

Prior to the Symposium  

The Session Chair will contact all the session participants for brief biographical information. At that time, the Chair will also make known the detailed logistics (such as timing and speakers transition) to the speakers. Speakers who have requested additional equipment or have special needs are to let their Session Chair know at this point as well.

A typical Paper Session is 85 minutes of duration and comprises four individual papers. It is recommended that each speaker prepares a 15-minute presentation, followed by a 5-minute discussion. This would allow time for a brief introduction of the authors and transition time between speakers. If your session has more or fewer papers, follow the Session Chair’s directions.

At the Meeting

Each meeting room is equipped with a Windows computer, a video projector, and video and audio cables. Please note that the projector resolution is set at 1024 x 768. It is recommended that users with widescreen (16 x 9) monitors change their display resolution to 1024 x 768 before preparing their Powerpoint slides. Speakers who have ordered special equipment should inform the Session Chair as soon as possible if the equipment is not present.

You could also use your own computer for your presentation. VGA connections are provided for projectors on-site, please bring an appropriate adaptor for your computer. Multiple computers can be connected to the projector simultaneously. A manual switch is used to select an active computer for projection for each speaker. 

Speakers who bring their presentation on a CD or a USA flash drive should make a copy of the presentation on the resident computer prior to the start of the session.

Speakers who bring their own computers should connect their computers to the projector prior to the start of the session.

For what it is worth.

A team of Canadian doctors decided to study boredom by counting the nodding-off episodes per lecture (NOELs) and assessed the associated risk factors. The results revealed a median of 16 NOELs per 100 and that speaker characteristics were the strongest risk factors. A monotonous tone was most strongly associated with NOELs, followed by the sight of a tweed jacket on the lecturer. Interestingly, some intrinsically boring talks (those with obscure topics, few data, absent of analyses) had unexpectedly low NOELs. This was attributed to the bizarreness factors such as wandering off to inspect the screen, dropping the microphone or just raving. Side bets on when the speaker’s prefatory comments would end and the actual topic of the lecture addressed also was found to keep the attendees awake.

Rockwood, K., Hogan, D. B., & Patterson, C. J. (2004). Incidence of and risk factors for nodding off at scientific sessions. Canadian Medical Association Journal, 171, 1443-1445.


Poster Presentation

General Information

A poster presentation should be self-explanatory, allowing different viewers to proceed on their own while the author is free to discuss particular points raised in inquiry. The poster session offers a more interactive forum for information exchange than does the spoken presentation.

Poster Dimensions

The area available for each poster presentation is 8 ft wide x 4 ft high (2.44 m x 1.22 m).

Poster Number

Please note that the number assigned to your poster is a Letter followed by a 2-digit number. The letter indicates which session you are assigned to (T = Tuesday, W = Wednesday). The 2 digits code your poster location. For example, T01 is to be mounted on poster board #1 for the Tuesday session; W20 is to be mounted on poster board #20 for the Wednesday session.

Poster Preparation

Prepare a banner for the top of your poster indicating the title, author(s), and affiliation(s). Lettering in the title should be at least 1 in (2.54 cm) high.

Figures should be designed to be viewed from a distance (5 ft to 10 ft or 2.4 m to 4.7 m), and should use clear, visible graphics. Although each figure should illustrate no more than one or two major points, figures need not be simple. The main points should be clear without extended viewing, but detail can be included for the knowledgeable viewer.

Each figure or table should have a heading of one or two lines in large type stating the “take-home” message. Detailed information should be provided in a caption below the figure in smaller type. Because there is no text accompanying a poster, the figure caption should contain commentary that would normally appear in the body (Results and Discussion) of a paper. It should describe concisely not only the content of the figure but also the conclusions derived from it.

Arrange materials in columns rather than in rows. It is easier for viewers to scan a poster by moving systematically along it rather than by zigzagging back and forth in front of it. An introduction should be placed at the upper left and a conclusion at the lower right.

You may find it convenient to have a separate section describing methods, but it is quite effective to include this information as part of the data presentation. Carefully chosen photographs of apparatus, or schematic diagrams of procedures, can convey a great deal of information about methods without much text. Most viewers will tend to skim or ignore long textual passages.

At The Meeting

Each poster session is 85 minutes of duration. Poster Session PT will begin at 1615 on Tuesday, Poster Session PW at 1545 on Wednesday. The presenting author should be at the poster board during the poster session. All poster sessions will be held in conjunction with a cash bar.

It is suggested that the presenting author bring a one-page handout conveying the essence of the poster and a means for interested parties to contact the presenter. It is sometimes difficult to visit every poster of interest, providing a handout is one way of maximizing the audience for the poster and facilitating information exchange.

Mounting the Poster
Posters are attached to a white 1/4 in (1 cm) foam board. Poster strips will be provided at the Registration/Information Table for mounting the posters. Please do not use pins, staples, or tapes. You may find it useful to have on hand a tablet for illustrating purposes. Please do not write on the foam boards. Note that projection equipment and electrical outlets are not available in the poster session area.